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Web Summit Rio volunteer program

Frequently asked questions

Application

What are the dates for Web Summit Rio 2024?

The event takes place from April 15-18, 2024.

However, there will be some volunteer shifts in the days leading up to the event. You can view the shifts on the Bloomerang volunteer platform after you’ve been selected to the program (you will receive an email reminding you).

Where is the venue?

Web Summit Rio take takes place at Riocentro, Barra da Tijuca, Rio de Janeiro, Brazil.

What is the minimum age to apply to the Web Summit Rio volunteer program?

In order to volunteer, you must be 18 years old or older. All volunteers must bring ID with them in order to collect their accreditation. Any person under the age of 18 will not be granted access to the program or the event.

I need a visa to enter Brazil. Can Web Summit Rio help?

Unfortunately, we cannot assist you with obtaining a visa to come to Brazil, nor can we send you an invitation letter. That decision is entirely up to the government of Brazil.

What is the application process?

First, let us know of your interest in the volunteer program here.

In the weeks leading up to the event, you will receive an email asking if you are still interested in the volunteer program. You will need to fill out a form on the Bloomerang volunteer platform to confirm your application.

Our volunteer management team will then begin the selection process. If selected, you will receive another email to choose your shifts.

Once you confirm your availability for those shifts, your Web Summit Rio volunteer position is secured. You will then receive the final information about your roles, including logistics for the event.

Terms and conditions

Please visit the volunteer section of our terms and conditions.

Event

How many shifts do I have to do?

We would appreciate that you choose and complete a minimum of two full-day shifts (from six to 12 hours). There is no maximum number of shifts you can do, and you can choose to do more if you want an immersive volunteer experience.

To which areas/roles can I apply as a Web Summit Rio volunteer?

There are many areas where you can help at the event. You can find further information in the brief inside the Bloomerang volunteer platform.

Do I get any food/meal during my shifts?

Yes. All volunteers get a complimentary meal during their shift. There will also be light snacks available in the volunteer hub throughout the day.

Is there any travel and accommodation help for volunteers?

No. Web Summit cannot help with your travel and accommodation expenses. These are the responsibility of the individual.

Do I get free days to visit the event?

Yes. You’ll get a free day to visit the event, after you have completed at least one of your two (or more) shifts. Details will be provided in your general volunteer handbook.

If you don’t have a shift on Opening Night, you are welcome to attend this as well. Again, details will be provided in your general volunteer handbook.

Can I attend Night Summit?

Yes. You’re welcome to attend all Night Summit events, depending on venue capacity (any exceptions will be identified). We will have 150 wristbands available each night for volunteers. Details will be provided in your general volunteer handbook.

What should I bring to the event?

Here’s a list of everything you should bring to ensure you’re event-ready:

● Passport or photo ID

● Water bottle

● Mobile device with the Web Summit Rio and Bloomerang volunteer apps installed

● Comfortable shoes

● Casual clothes

● Rain jacket (weather dependent)

● Dedication and enthusiasm

What apps should I install before the event?

Download the Web Summit Rio app to get your volunteer accreditation, view the event schedules and maps, and connect with fellow volunteers and attendees.

Download the Bloomerang volunteer app to view and select your shifts and receive all necessary information from the volunteer management team during the event.

How do I get my volunteer accreditation?

In order to receive your volunteer accreditation at check-in, you will need to prove that you are a Web Summit Rio volunteer.

To do this, you must download the Web Summit Rio app and log in using your ticket reference to access your QR code. Your ticket reference will be sent to you via email a few days before the shifts begin (after you are selected and have signed up for your shifts).

Each volunteer QR code is unique and allows you to collect your accreditation when you check in onsite.

What is the dress code for the event?

The dress code for Web Summit Rio volunteers is comfortable! You will probably be walking around the venue and standing for a prolonged period of time, so it’s important that you bring comfortable shoes and clothes. A volunteer t-shirt will be provided.

You may be asked to bring dark clothes if you are selected for certain roles.

Check weather conditions and bring a warm layer under your volunteer t-shirt or a rain jacket.

Are there rules I have to follow during the event?

Yes. There are certain rules in place to ensure the smooth running of our volunteer program. These include:

  1. After you check in to your shift, please wait at the volunteer hub. A member of staff or a volunteer lead will bring you to where you’re supposed to be. The volunteer team will make sure you are where you need to be at the right time.
  2. Please stay in your assigned role. If you need to take a break, speak with your team manager.
  3. As a volunteer, you are a representative of the event. Please behave in a professional manner while on your shift.
  4. Do not ask to take selfies with any speakers while you are on shift. This is strictly forbidden.
  5. If you need to make a call or use your phone, please do so when you are on your break.
  6. Wear your volunteer t-shirt and make sure you wear comfortable footwear.
  7. We ask that you are flexible with our team, and open to changes in your role. Live events can be unpredictable at times, and we appreciate your support.

When you signed up to volunteer at Web Summit Rio, you agreed to our terms and conditions. Please review them as a reminder of the rules that are in place for volunteers.

After the event

Do I get a participation certificate after the event?

Yes. Once you have completed your shifts, a volunteer certificate will be sent to you in the weeks following the event.